Microsoft Exchange Online (Office 365) Central Outlook PST Network Discovery, Import, and Upload

John Gilham — Mon, 30 Jan 2012 20:24:10 GMT

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Microsoft Exchange PST Capture allows you to search for PST files on computers in your organization and then import those files to mailboxes in your organization. PST Capture works with both on-premises Exchange servers and Exchange Online.

This topic provides an overview of PST Capture. For details about how to install PST Capture, see Install PST Capture.

PST Capture Architecture

PST Capture is comprised of the following components:

PST Capture Central Service At the heart of PST Capture is the PST Capture Central Service. The Central Service maintains the list of all PST files found in your organization and manages the data as it’s moved to the Exchange servers or Exchange Online.
PST Capture Agent Discovery of the PST files is performed by PST Capture agents that are installed on computers in your organization. The agents also send the PST files they find to the host computer when an import operation is started on the PST Capture Console.
PST Capture Console The PST Capture Console is the interface you use to configure PST searches, specify the target mailboxes for PST files, and track the status of PST import operations and reports. You can also use the console to import PST files stored on network attached storage (NAS) devices, on which you can’t install PST agents.

For optimal operation, you should install the PST Capture Central Service and the PST Capture Console on a dedicated computer, known as the PST Capture host computer.

Communication between the PST Capture Central Service and the PST Capture agents is achieved through a polling mechanism. Each minute, all PST Capture agents poll the Central Service for configuration updates and any pending tasks by default. If necessary, you can change this polling frequency (for details, see Configure PST Capture Settings). When a PST Capture agent contacts the Central Service, it receives any pending actions, such as a PST search or import operation. The PST Capture Agent then sends status updates from previous actions to the Central Service.

PST Search and PST Import Operations

When you configure and run a PST search from the PST Capture Console, a new PST search action is queued for the PST agents that are installed on the computers included in the search. These agents scan the local computers on which they are installed for PST files and then return the list of PST files that were located to the Central Service. For detailed steps about how to perform a PST search, see Search for PSTs Using PST Capture.

When you configure and run an import operation, a new import action is queued for the PST agents that are installed on the computers where the PST files reside. These agents transmit the PST files to the Central Service. The Central Service then logs on to the destination mailboxes and imports the data. For detailed steps about how to import PSTs, see Import PSTs using PST Capture.

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Category: Exchange 2010; Office 365

Published: 1/30/2012 12:24 PM

Leveraging Office 365 for Project Collaboration Success

John Gilham — Thu, 26 Jan 2012 06:29:18 GMT

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Are you tired of relying on email to facilitate project collaboration? Wouldn’t it be great if there was a more efficient project collaboration solution out there? Office 365 can take your project collaboration practices to the next level. In this white paper, learn and see how you can easily facilitate better project collaboration with your colleagues utilizing existing tools that we you already use like Windows, Microsoft Office, your mobile devices and even non-Microsoft platforms. The intended audience for this whitepaper includes project teams that rely on email, Microsoft Office tools like Excel, Word, Project and who have yet to implement an enterprise project management platform such as Microsoft Project Server, but need the ability to collaborate with project resources via current Microsoft Office tools or through Office 365. Through this whitepaper, you will learn how to:

Utilize Office 365 to create a Project Management Information System (PMIS)
Integrate Microsoft Project information with SharePoint
Empower a project team to collaboratively share relevant information with MS Office
Build a project management dashboard in SharePoint Online
Utilize mobile devices to interact with project artifacts and communications

The intent of this whitepaper is to show how an organization can utilize Microsoft tools the average business user is already familiar with to create an excellent collaboration solution. This is not intended to be a project management ‘best practices’ guide. Rather, it is a look at typical project collaboration scenarios that can be enhanced by use of familiar Microsoft products to get quick wins for both management and project stakeholders. Far too often solutions are implemented without consideration for the effect it will have on the work patterns of the people who will use it. In order to keep the organization change impact to a minimum, the overriding theme for this whitepaper is ‘solve a particular problem scenario while keeping the technology part of the solution as simple as possible for the end user’. This download page contains: a Word white paper and an overview video. Please check out the Leveraging Office 365 for Project Collaboration Success site for additional information. Learn more about Microsoft Project and Office 365

Download the WhitePaper and Video here.

Category: Office 365; Sharepoint 2010

Published: 1/25/2012 10:29 PM

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Microsoft Exchange Online (Office 365) Central Outlook PST Network Discovery, Import, and Upload

Leveraging Office 365 for Project Collaboration Success